Privacy Policy

Effective Date: 3 January 2024

At the Asia Corporate Excellence & Sustainability (ACES) Awards, your privacy and the protection of your personal information are our top priorities. This Privacy Policy outlines how we collect, use, and safeguard your information when you engage with our platform and services. By accessing or using the ACES Awards website, you agree to the terms described herein.

  1. Information We Collect
    We collect the following types of information to provide and improve our services:
    1. Personal Information:
      • Full Name
      • Contact details (email address, phone number, mailing address)
      • Professional details (designation, company name, industry sector)
      • Photographs and other media submissions (where applicable)
    2. Organisational Information:
      • Company profiles, achievements, and project details submitted as part of the award nomination process.
      • Financial or operational metrics (if provided voluntarily).
    3. Technical Data:
      • IP address, browser type, and operating system.
      • Usage patterns on our website (e.g., pages visited, time spent).
      • Cookies to enhance website functionality and user experience.
  2. How We Use Your Information
    We use the information collected for the following purposes:
    • Nomination Process: To evaluate and process nominations for the ACES Awards.
    • Communication: To share updates, notifications, and announcements related to the awards, events, or initiatives.
    • Enhancing User Experience: To optimise our website’s functionality and ensure seamless navigation.
    • Marketing and Publicity: To feature award winners and nominees on our platform and promotional materials (with explicit consent).
    • Compliance: To comply with applicable legal, regulatory, or contractual obligations.
  3. Information Sharing and Disclosure
    We do not sell or share your personal information with third parties except:
    • Service Providers: Trusted vendors or partners assisting in the management of nominations, event organisation, or marketing.
    • Legal Compliance: When required by law, regulation, or court order.
    • Consent-Based Sharing: With your explicit consent for specific purposes, such as publicity.
  4. Data Security
    We implement robust security measures to safeguard your data, including:
    1. Encryption of sensitive data during transmission.
    2. Regular security assessments of our systems.
    3. Restricted access to personal information on a need-to-know basis.
      Despite our efforts, no method of online data transmission or storage is 100% secure. We encourage you to take precautions when sharing personal information online.
  5. Retention of Information
    We retain your information only as long as necessary to:
    • Fulfil the purposes for which it was collected.
    • Comply with legal obligations.
    • Resolve disputes or enforce agreements.
  6. Your Rights
    You have the right to:
    1. Access the personal information we hold about you.
    2. Request corrections to inaccuracies in your information.
    3. Withdraw consent or request the deletion of your data (subject to legal or contractual obligations).
    4. Object to data processing for specific purposes, such as marketing.
      To exercise these rights, contact us at rhasvin@acesawards.com
  7. Cookies and Tracking Technologies
    We use cookies to improve your browsing experience. These cookies may track:
    1. Session details for navigation.
    2. Preferences to customise your experience.
    3. Analytics for improving our website.
      You can manage cookie settings in your browser. Note that disabling cookies may affect website functionality.
  8. Third-Party Links
    Our website may contain links to external websites. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review their privacy policies before providing any information.

  9. Updates to This Privacy Policy
    We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. Updates will be posted on this page with a revised "Effective Date." Continued use of our services constitutes acceptance of these changes.
  10. Contact Us
    If you have any questions, concerns, or requests related to this Privacy Policy, please contact:

    ACES Awards Secretariat
    rhasvin@acesawards.com
    +603 7800 0116
    48 Jalan Tun Mohd Fuad, Taman Tun Dr Ismail, 60000 Kuala Lumpur

Your trust is important to us, and we are committed to protecting your privacy and ensuring transparency in how we handle your information.

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